Administrative Manager

Los Angeles, CA 90067-4164

Employment Type: Direct Hire Position Type: Administrator Job Number: 24691 Rate DOE: $140,000 to $180,000

Job Description

Law firm seeks a Manager of Administrative Services with 5 years of relevant experience to handle day-to-day oversight of Legal Assistants and other support staff including recruitment; onboarding and orientation scheduling and preparation; facilitate staff development by providing coaching, counsel, continued training and supervision; manage staffing levels and coordinate workflow of Assistants, Word Processors, Paralegals, Records, Office Services and Court Services departments; monitor and approve scheduled absences and vacation requests and approve timecards in Rollcall; manage the annual performance evaluation process with input from supervisors;  determine compensation and bonuses; and diplomatically resolve employee grievances and take disciplinary actions as needed.  Manager will also approve administrative staff expense reimbursements. 

Additional duties include collaboration with counterparts across offices firm-wide for consistent application of policies and strategic implementation of firm goals and setting up training and events at the direction of the Firm Administrator and CHRO.

Hours are 9:00 a.m. to 5:30 p.m.

Position is hybrid

Job Requirements

A bachelor’s degree is required.  Candidates with a legal secretarial background prior to human resources responsibilities are preferred.  Knowledge of state and federal leaves, wage and hour laws, and benefits is essential.  Manager must have ability to train incoming support staff with an overview understanding of word processing, records, reception, office services and paper and eFiling.  Strong MS Office skills (Word, Excel and Outlook) and a document management system (iManage or similar) is needed.  Chrome River, ViDesktop and Rollcall are helpful.  Must have proven project management, communication, interpersonal and organizational skills.

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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