Corporate Secretary

Los Angeles, CA 90067

Employment Type: Direct Hire Position Type: Secretarial Job Number: 24727 Rate DOE: $74,000 - $104,350

Job Description

Law firm seeks a Corporate Legal Secretary with 4 years experience as an executive assistant or transactional legal secretary in a law firm to support Corporate/Entertainment and Media Practice attorneys and provide administrative services to internal and external clients.
Responsibilities include:
  • Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support to the practice;
  • Facilitate client communications and coordinate client meetings;
  • Coordinate pending matters and projects and action items for each day, tracking deadlines and follow up;
  • Roll calls, maintain phone logs, maintain calendar, scheduling, expense reports and travel arrangements;
  • Execute legal practice tasks and projects; maintain client materials in document management system;
  • Execute administrative functions and facilitate completion of tasks opening of new matters, engagement letters, client presentations, meetings and other administrative projects as assigned;
  • Proofread and redline complex legal documents and correspondence;
  • Coordinate and delegate to Firm resources as needed to handle tasks and projects;
  • Prepare legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects;
  • Understand and support client billing processes including ensure adherence to time entry protocols and best practices; proofread, edit, and review client bills; application of proper task codes and matter management to support rates, rate changes, write-offs, preparation of expense reporting and audits as required;
  • Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
Hours are 9:00 a.m. to 5:30 p.m. with occasional overtime needed
Position is hybrid, 3 days onsite

Job Requirements

  • Must be detail oriented with the advanced ability to multi-task and effectively prioritize assignments including the ability to collaborate, delegate and work as part of a team;
  • Advanced to Expert proficiency in rules of English grammar, spelling and punctuation;
  • Advanced proficiency in MS Word and document editing/comparison applications;
  • Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
  • Advanced proficiency in MS Excel and spreadsheet/database applications;
  • Advanced proficiency in MS PowerPoint and presentation applications;
  • Advanced knowledge of timekeeping, expense processing and billing;
  • Proficiency in document management applications;
  • Proven ability to effectively coordinate with other firmwide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results;
  • Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures;
  • An associate’s degree or bachelor’s degree is preferred

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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