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Kent Daniels and Associates, Inc.
http://www.kentdaniels.com
http://www.kentdaniels.com
USD
74000
104350
YEAR
true
Corporate Secretary
1999 Avenue of the Stars 27th Floor , Twenty-Fifth Floor Los Angeles, CA 90067 US
2023-06-01
2024-01-17
Employment Type:
Direct Hire
Position Type: Secretarial
Job Number: 24727
Rate DOE: $74,000 - $104,350
Job Description
Law firm seeks a Corporate Legal Secretary with 4 years experience as an executive assistant or transactional legal secretary in a law firm to support Corporate/Entertainment and Media Practice attorneys and provide administrative services to internal and external clients.
Responsibilities include:
Position is hybrid, 3 days onsite
Responsibilities include:
- Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support to the practice;
- Facilitate client communications and coordinate client meetings;
- Coordinate pending matters and projects and action items for each day, tracking deadlines and follow up;
- Roll calls, maintain phone logs, maintain calendar, scheduling, expense reports and travel arrangements;
- Execute legal practice tasks and projects; maintain client materials in document management system;
- Execute administrative functions and facilitate completion of tasks opening of new matters, engagement letters, client presentations, meetings and other administrative projects as assigned;
- Proofread and redline complex legal documents and correspondence;
- Coordinate and delegate to Firm resources as needed to handle tasks and projects;
- Prepare legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects;
- Understand and support client billing processes including ensure adherence to time entry protocols and best practices; proofread, edit, and review client bills; application of proper task codes and matter management to support rates, rate changes, write-offs, preparation of expense reporting and audits as required;
- Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
Position is hybrid, 3 days onsite
Job Requirements
Proficiencies:
- Must be detail oriented with the advanced ability to multi-task and effectively prioritize assignments including the ability to collaborate, delegate and work as part of a team;
- Advanced to Expert proficiency in rules of English grammar, spelling and punctuation;
- Advanced proficiency in MS Word and document editing/comparison applications;
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
- Advanced proficiency in MS Excel and spreadsheet/database applications;
- Advanced proficiency in MS PowerPoint and presentation applications;
- Advanced knowledge of timekeeping, expense processing and billing;
- Proficiency in document management applications;
- Proven ability to effectively coordinate with other firmwide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results;
- Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures;
- An associate’s degree or bachelor’s degree is preferred
Additional Information
Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide.
Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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