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Secretarial

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IP Patent Prosecution Assistant 

San Diego, CA 92130

Employment Type: Direct Hire Position Type: Secretarial Job Number: 25010 Rate DOE: $80,000 to $100,000

Job Description


Position: IP Patent Prosecution Assistant 

Location: San Diego, CA (hybrid, 3 days onsite) 

Pay: $80,000 to $100,000 annually (Depending on experience) 

Experience: 3+ years experience of foreign or U.S. patent prosecution experience 

Education: High school diploma (or GED) is required 

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 8:30am-5:30pm 

Kent Daniels & Associates is seeking an IP Patent Prosecution Assistant to join our dynamic law firm client!    

Job Description:  
  • Manage eDocket, maintain secondary docket; collaborate with the primary docketing department, client team, and USPTO
  • Manage inbox/emails by acknowledging, distributing, and saving to the electronic document repository
  • Create, organize, maintain, and retrieve physical and electronic client, research, and administrative files utilizing NetDocs
  • Correspond with clients, attorneys, and staff to ensure instructions are received and deadlines are met
  • Submit conflict checks and new client matter information through OPEN; prepare engagement letters and assist with client billing
  • Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation, and other administrative tasks
  • Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling, and grammatical errors
  • Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately
  • Respond appropriately to emails, telephone calls, letters, and visitors
  • Use resources to resolve and answer routine questions
  • Schedule appointments and make arrangements for conferences and travel
  • Maintain attorney's calendar and contacts
  • Invoice and expense report review and processing through Chrome River
  • Create, organize, and maintain client files, follow up on pending matters
  • Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests
  • Input attorney time in Intapp and record information

Position Requirements:    
  • Thorough knowledge of U.S. patent procedural requirements and PCT practices
  • Strong working knowledge of Microsoft Office (Word, Outlook, PowerPoint, and Excel)
  • Excellent communication and organizational skills
  • Superior attention to detail
  • Ability to handle tasks in a fast-paced environment and prioritize tasks with deadlines
  • Ability to maintain a polite and professional manner
  • Type a minimum of 65 wpm

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Job Requirements


Position: IP Patent Prosecution Assistant 

Location: San Diego, CA (hybrid, 3 days onsite) 

Pay: $80,000 to $100,000 annually (Depending on experience) 

Experience: 3+ years experience of foreign or U.S. patent prosecution experience 

Education: High school diploma (or GED) is required 

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 8:30am-5:30pm 

Kent Daniels & Associates is seeking an IP Patent Prosecution Assistant to join our dynamic law firm client!    

Job Description:  
  • Manage eDocket, maintain secondary docket; collaborate with the primary docketing department, client team, and USPTO
  • Manage inbox/emails by acknowledging, distributing, and saving to the electronic document repository
  • Create, organize, maintain, and retrieve physical and electronic client, research, and administrative files utilizing NetDocs
  • Correspond with clients, attorneys, and staff to ensure instructions are received and deadlines are met
  • Submit conflict checks and new client matter information through OPEN; prepare engagement letters and assist with client billing
  • Draft and complete documents/paperwork supporting patent prosecution by accurately and promptly completing necessary forms, documentation, and other administrative tasks
  • Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling, and grammatical errors
  • Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately
  • Respond appropriately to emails, telephone calls, letters, and visitors
  • Use resources to resolve and answer routine questions
  • Schedule appointments and make arrangements for conferences and travel
  • Maintain attorney's calendar and contacts
  • Invoice and expense report review and processing through Chrome River
  • Create, organize, and maintain client files, follow up on pending matters
  • Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests
  • Input attorney time in Intapp and record information

Position Requirements:    
  • Thorough knowledge of U.S. patent procedural requirements and PCT practices
  • Strong working knowledge of Microsoft Office (Word, Outlook, PowerPoint, and Excel)
  • Excellent communication and organizational skills
  • Superior attention to detail
  • Ability to handle tasks in a fast-paced environment and prioritize tasks with deadlines
  • Ability to maintain a polite and professional manner
  • Type a minimum of 65 wpm

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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