Intellectual Property Secretary

Costa Mesa, CA 92626-7221

Employment Type: Direct Hire Position Type: Secretarial Job Number: 24613 Rate DOE: $70,000 to $100,000

Job Description

Law firm seeks an IP Specialist with 5 years of patent filing and prosecution experience to demonstrate and apply in-depth knowledge of patent filing and prosecution practices in the USPTO; assist with preparation and filing of patent related documents with the USPTO; ensure legal documents are processed in a timely and efficient manner complying with the firm quality control requirements, client guidelines, and USPTO regulations and deadlines; monitor, maintain, and clear dockets for due dates and prepare reminders to attorneys and clients; work with Docketing department to prepare status and docket reports for attorneys and clients; coordinate and interact effectively with attorneys, clients, and other patent paralegals and specialists on domestic and international patent matters; compose correspondence to attorneys and clients regarding all aspects of patent prosecution; review and process incoming correspondence from USPTO; update client reports; create, maintain, and organize electronic/paper files; maintain client preferences and contacts within firm systems; enter billable hours in firm timekeeping system; and assist with projects, including updating client IP Management Systems.  Intellectual Property Secretary will remain current with patent laws and practices.

Hours are 9:00 a.m. to 5:30 p.m. with overtime flexibility needed

Position is hybrid, 4 days onsite

Job Requirements

An associates degree (or 4 years of experience) is required.  Candidate must be proficient in Microsoft Office (Word, Outlook, Excel and PowerPoint) and Document Management Systems, such as NetDocuments.  Ability to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, and legal document is needed.  Prior experience working in a fast-paced professional services environment is highly desirable.  Candidate will have excellent communication skills to maintain effective relationships with all levels of staff and be highly organized to prioritize and meet deadlines with minimal supervision.

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills and location.
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