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Legal Administrative Assistant

San Francisco, CA 94111

Employment Type: Direct Hire Position Type: Administrative Assistant Job Number: 25140 Rate DOE: $80,000 to $110,000

Job Description


Position: Legal Administrative Assistant 

Location: San Francisco, CA (hybrid, 3 days onsite) 

Pay: $80,000 to $110,000 annually 

Experience: 3+ years' experience supporting partner level attorneys, preferably on the transactional side but also open to litigation.  

Type: Full-time; Direct Hire  

Schedule: Day Shift, 9:00am – 5:30pm 

Kent Daniels & Associates is seeking a Legal Administrative Assistant to join our dynamic law firm client!    

Job Description:   
  • Prioritizing assignments and preparing often sensitive and detailed correspondence. 
  • Professionally answering, screening and placing calls; recording and communicating messages according to appropriate procedures. 
  • Effectively obtaining familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries. 
  • Interacting professionally with members of other departments and varied external contacts. 
  • Scheduling appointments, making travel/meeting arrangements, and maintaining business calendars. 
  • Effectively establishing and maintaining well organized files, while managing the integrity of original client documents. 
  • Coordinating with billing attorneys on all monthly pre-bills and necessary revisions; preparing bills for mailing, maintaining billing records and entering attorney time. 
  • Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts. 

Position Requirements:     
  • Advanced use of Microsoft Office (Word, Outlook) including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks. 
  • Intermediate to advanced level skills to use other programs (Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox). 
  • Proficiency in the use of document management systems (iManage/WorkSite/FileSite preferred). 
  • Ability to efficiently proofread and edit, reports and tables for typographical errors and sentence structure. 
  • Knowledge of eFiling in all court systems is a preference. 
  • High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients. 
  • Ability to follow and convey instructions effectively with a high degree of courtesy and tact. 

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Job Requirements


Position: Legal Administrative Assistant 

Location: San Francisco, CA (hybrid, 3 days onsite) 

Pay: $80,000 to $110,000 annually 

Experience: 3+ years' experience supporting partner level attorneys, preferably on the transactional side but also open to litigation.  

Type: Full-time; Direct Hire  

Schedule: Day Shift, 9:00am – 5:30pm 

Kent Daniels & Associates is seeking a Legal Administrative Assistant to join our dynamic law firm client!    

Job Description:   
  • Prioritizing assignments and preparing often sensitive and detailed correspondence. 
  • Professionally answering, screening and placing calls; recording and communicating messages according to appropriate procedures. 
  • Effectively obtaining familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries. 
  • Interacting professionally with members of other departments and varied external contacts. 
  • Scheduling appointments, making travel/meeting arrangements, and maintaining business calendars. 
  • Effectively establishing and maintaining well organized files, while managing the integrity of original client documents. 
  • Coordinating with billing attorneys on all monthly pre-bills and necessary revisions; preparing bills for mailing, maintaining billing records and entering attorney time. 
  • Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts. 

Position Requirements:     
  • Advanced use of Microsoft Office (Word, Outlook) including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks. 
  • Intermediate to advanced level skills to use other programs (Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox). 
  • Proficiency in the use of document management systems (iManage/WorkSite/FileSite preferred). 
  • Ability to efficiently proofread and edit, reports and tables for typographical errors and sentence structure. 
  • Knowledge of eFiling in all court systems is a preference. 
  • High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients. 
  • Ability to follow and convey instructions effectively with a high degree of courtesy and tact. 

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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