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Legal Secretary

San Francisco, CA 94105

Employment Type: Direct Hire Position Type: Secretarial Job Number: 24953 Rate DOE: $80,000 to $105,000

Job Description


Position: Legal Secretary 

Location: San Francisco, CA (Hybrid, 3 days onsite)

Pay: $80,000 to $105,000/yr (Depending on experience) 

Experience: 5+ years’ experience in heavy complex litigation  

Education: Minimum high school diploma or equivalent; college degree a plus  

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 9:00am-5:30pm (availability to work scheduled overtime)

Kent Daniels & Associates is seeking a Legal Secretary to join our dynamic law firm client!    

Job Description:   
  • Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software; prepare court filings and eFiling, government documentation or closing materials, as appropriate for practice of team attorneys and paralegals 
  • Prepare check requests, new case reports, run conflict checks and open new files; prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department 
  • State and Federal court filing experience a must, including eFiling 
  • Daily time entry, as directed by individual team members 
  • Organize, scan, copy, fax and/or file legal documents in paper files and in document management system 
  • Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and paralegals 
  • Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders 
  • Answer telephone calls, take notes/messages and redirect calls 
  • Coordinate travel arrangements for attorneys; process reimbursements and vendor invoices 
  • Create shell documents from firm approved templates for use by attorneys, including automatic numbering 
  • Prepare court filings and follow up with attorney service re status of filings 
  • Filing of documents with various state and district Courts, as well as courts of appeal 
  • Create tables of contents (TOC) and tables of authorities (TOA); create and maintain current Proofs of Service and Service Lists 
  • Coverage for secretarial absences and assistance with overflow work within assigned team 
  • Draft standard correspondence and other documents for team approval and use 
  • Maintain client lists, contact lists and other electronic databases 

Position Requirements:     
  • Knowledge of and proficiency in current technology, including MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power PDF, Workshare Compare and time and billing software (Elite/3E experience preferred) 
  • Ability to type at least 60 wpm with a high degree of accuracy 
  • Ability to work in a team environment with both attorneys and other colleagues 
  • Ability to effectively communicate both verbally and in writing 
  • Detail oriented with ability to handle multiple projects simultaneously and meet deadlines 

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Job Requirements


Position: Legal Secretary 

Location: San Francisco, CA (Hybrid, 3 days onsite)

Pay: $80,000 to $105,000/yr (Depending on experience) 

Experience: 5+ years’ experience in heavy complex litigation  

Education: Minimum high school diploma or equivalent; college degree a plus  

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 9:00am-5:30pm (availability to work scheduled overtime)

Kent Daniels & Associates is seeking a Legal Secretary to join our dynamic law firm client!    

Job Description:   
  • Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software; prepare court filings and eFiling, government documentation or closing materials, as appropriate for practice of team attorneys and paralegals 
  • Prepare check requests, new case reports, run conflict checks and open new files; prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department 
  • State and Federal court filing experience a must, including eFiling 
  • Daily time entry, as directed by individual team members 
  • Organize, scan, copy, fax and/or file legal documents in paper files and in document management system 
  • Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and paralegals 
  • Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders 
  • Answer telephone calls, take notes/messages and redirect calls 
  • Coordinate travel arrangements for attorneys; process reimbursements and vendor invoices 
  • Create shell documents from firm approved templates for use by attorneys, including automatic numbering 
  • Prepare court filings and follow up with attorney service re status of filings 
  • Filing of documents with various state and district Courts, as well as courts of appeal 
  • Create tables of contents (TOC) and tables of authorities (TOA); create and maintain current Proofs of Service and Service Lists 
  • Coverage for secretarial absences and assistance with overflow work within assigned team 
  • Draft standard correspondence and other documents for team approval and use 
  • Maintain client lists, contact lists and other electronic databases 

Position Requirements:     
  • Knowledge of and proficiency in current technology, including MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power PDF, Workshare Compare and time and billing software (Elite/3E experience preferred) 
  • Ability to type at least 60 wpm with a high degree of accuracy 
  • Ability to work in a team environment with both attorneys and other colleagues 
  • Ability to effectively communicate both verbally and in writing 
  • Detail oriented with ability to handle multiple projects simultaneously and meet deadlines 

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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