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Litigation T&E Secretary

Los Angeles, CA 90071

Employment Type: Direct Hire Position Type: Secretarial Job Number: 25000 Rate DOE: $75,000 to $97,500

Job Description


Position: Litigation T&E Secretary

Location: Los Angeles, CA (Hybrid, 3 days onsite) 

Pay: $75,000 to $97,500 annually 

Experience: 7+ years of experience supporting lawyers and paralegals with administrative or client-related duties in trusts, estates, and probate litigation.

Education: Bachelor’s Degree (preferred)

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 9am to 5:30pm (37.5 work week) 

Kent Daniels & Associates is seeking a Litigation T&E Secretary to join our dynamic law firm client!    

Job Description:
  • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
  • Draft routine correspondence and forms under the supervision of an appropriate lawyer/professional.
  • Answer telephone and routine questions from clients and staff members and route calls to the appropriate lawyer or staff member.
  • Assist with the managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, and closings.
  • Schedule domestic and foreign travel through the firm’s travel system, including flights, hotels, and car rentals.
  • Track, organize, and process reimbursements, invoices, and check requests.
  • Run conflict checks, open new client matters, and draft engagement letters and other required documents.
  • Provide guidance to lawyers so completed forms are submitted properly.
  • Opens, prioritizes, and distributes mail; coordinates mailings, deliveries, copying and courthouse filings where appropriate.
  • Enter and manage work requests from lawyers in the workflow tool and complete them according to provided deadlines.
  • Perform routine filing, photocopying, scanning, compiling, and distributing of documents.
  • Identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
  • Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner.
  • Produces a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments.

Position Requirements:
  • Advanced knowledge of Microsoft Office Suite.
  • Experience with WorkSite/FileSite document management system.
  • Proficiency in all of the core legal administrative assistant functions.
  • Advanced technical and communications skills.
  • Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation.
  • Ability to articulate thoughts and effectively present new ideas and findings.

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Job Requirements


Position: Litigation T&E Secretary

Location: Los Angeles, CA (Hybrid, 3 days onsite) 

Pay: $75,000 to $97,500 annually 

Experience: 7+ years of experience supporting lawyers and paralegals with administrative or client-related duties in trusts, estates, and probate litigation.

Education: Bachelor’s Degree (preferred)

Type: Full-time; Direct Hire  

Schedule: Monday – Friday, 9am to 5:30pm (37.5 work week) 

Kent Daniels & Associates is seeking a Litigation T&E Secretary to join our dynamic law firm client!    

Job Description:
  • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
  • Draft routine correspondence and forms under the supervision of an appropriate lawyer/professional.
  • Answer telephone and routine questions from clients and staff members and route calls to the appropriate lawyer or staff member.
  • Assist with the managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, and closings.
  • Schedule domestic and foreign travel through the firm’s travel system, including flights, hotels, and car rentals.
  • Track, organize, and process reimbursements, invoices, and check requests.
  • Run conflict checks, open new client matters, and draft engagement letters and other required documents.
  • Provide guidance to lawyers so completed forms are submitted properly.
  • Opens, prioritizes, and distributes mail; coordinates mailings, deliveries, copying and courthouse filings where appropriate.
  • Enter and manage work requests from lawyers in the workflow tool and complete them according to provided deadlines.
  • Perform routine filing, photocopying, scanning, compiling, and distributing of documents.
  • Identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
  • Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner.
  • Produces a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments.

Position Requirements:
  • Advanced knowledge of Microsoft Office Suite.
  • Experience with WorkSite/FileSite document management system.
  • Proficiency in all of the core legal administrative assistant functions.
  • Advanced technical and communications skills.
  • Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation.
  • Ability to articulate thoughts and effectively present new ideas and findings.

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream. 

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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