Litigation and Corporate Secretary

Washington, DC 20001

Employment Type: Direct Hire Position Type: Secretarial Job Number: 24541 Rate DOE: $105,000 to $120,000

Job Description

Law firm seeks a Legal Secretary with 7 years of experience to support litigation and transactional attorneys, including a founding partner. Candidate will redline documents; prepare Table of Contents (TOC) and Table of Authorities (TOA); create shells; prepare initial pleading drafts and informational binders; maintain and update iManage pleading and discovery clips; court filing including eFiling; manage exhibits; coordinate court reporting and attorney services, videographers, and process servers; monitor judge preferences and local rules; manage attorney and court calendar and schedule; pull cases from Westlaw and Court docket; prepare trial binders and coordinate trial needs.

Transactional duties include utilizing Westlaw and EDGAR to pull public documents and regulatory filings; preparing client documents (8-K, consents) and coordinating Notary; maintaining data room; assembling and uploading documents; gathering signature pages and preparing closing binders; creating initial drafts and proofreading PowerPoint presentations.  Secretary will also monitor client news and competitive intelligence with assistance from Librarian.

Additional duties include new matter set up; transcription; time, expense and billing; scheduling and preparing for meetings, tracking RSVPs, and handling conference room, A/V and catering setup; indexing files for offsite storage; and general clerical duties. 

Hours are 9:00 a.m. to 5:30 p.m.

Position is hybrid

Job Requirements

A high school diploma is required; college degree or legal secretary certificate is advantageous. Must be proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook), Adobe Acrobat; and familiar with various software including conference room and resource scheduling, time entry/billing, and expense reporting. Candidate will have excellent analytical and organizational skills with ability to interact with all levels of staff. Candidates with appellate experience and working knowledge of time tracking/billing applications is preferred.

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills and location.
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