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Kent Daniels and Associates, Inc.
http://www.kentdaniels.com
http://www.kentdaniels.com
USD
100000
150000
YEAR
true
Position: Office Manager
Location: San Francisco, CA
Pay: $100,000 to $150,000 annually
Experience: 7+ years’ law firm office management experience; management in a professional services environment may be considered.
Education: High School Diploma or GED required; Bachelor’s degree in a related field preferred.
Type: Full-time; Direct Hire
Schedule: Monday – Friday, 9:00am to 5:30pm
Kent Daniels & Associates is seeking an Office Manager to join our dynamic law firm client!
Job Description:
Position Requirements:
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Position: Office Manager
Location: San Francisco, CA
Pay: $100,000 to $150,000 annually
Experience: 7+ years’ law firm office management experience; management in a professional services environment may be considered.
Education: High School Diploma or GED required; Bachelor’s degree in a related field preferred.
Type: Full-time; Direct Hire
Schedule: Monday – Friday, 9:00am to 5:30pm
Kent Daniels & Associates is seeking an Office Manager to join our dynamic law firm client!
Job Description:
Position Requirements:
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Office Manager
560 Mission St 27th floor , 50th Floor San Francisco, CA 94105 US
2024-09-25
2024-11-09
Employment Type:
Direct Hire
Position Type: Human Resources
Job Number: 25249
Rate DOE: $100,000 to $150,000
Job Description
Position: Office Manager
Location: San Francisco, CA
Pay: $100,000 to $150,000 annually
Experience: 7+ years’ law firm office management experience; management in a professional services environment may be considered.
Education: High School Diploma or GED required; Bachelor’s degree in a related field preferred.
Type: Full-time; Direct Hire
Schedule: Monday – Friday, 9:00am to 5:30pm
Kent Daniels & Associates is seeking an Office Manager to join our dynamic law firm client!
Job Description:
- Hire, train, manage, develop, evaluate, and performance manage reception, secretarial assistance, administrative assistance, office services, and hospitality staff.
- Oversee outsource vendor relationship, ensuring contracted services meet firm expectations and contracts.
- Optimize planning and utilization of office resources to efficiently and effectively meet office needs.
- Monitor attendance, hybrid schedules, vacations, and other absences and approve timecards. Identify/document performance issues and provide feedback.
- Coordinate legal support assignments and ensure adequate support coverage for the office.
- Assess training needs and work with appropriate subject matter experts to develop learning opportunities.
- Conduct regularly scheduled team meetings to discuss firm updates and to field questions from the employees relative to concerns, events, and other office-related issues.
- Plan/arrange office maintenance needs/supplies, proactively and economically.
- Manage vendor relationships.
- Arrange, schedule, attend, participate in, and facilitates all in-office meetings, conferences, and events.
- Manage/address building issues (security/safety and training in emergency procedures).
- Act as liaison between firm and landlord regarding any facilities projects, maintenance requests, or issues.
- Ensure office is maintained in good condition, and that all internal/external services supporting the office are functioning effectively including appearance/functionality of the lobby, conference rooms, occupied and unoccupied offices, break rooms and other common areas.
- Coordinate office moves and work with management to identify required purchases for furniture and other related items.
- Collaborate with Governance to ensure proper disposition of client files from creation to final storage; overseeing client file acceptance and release per attorney onboarding/departure policies.
- Provide updates for office business continuity disaster recovery plan and ensure emergency notification system contact information is current.
- Coordinate with Information Technology department to identify IT needs and ensure attorneys/staff have access to IT hardware and software tools.
- Communicate/consistently reinforce all Firm policies and procedures.
- Prepare/monitor annual budget.
- Review/approve office invoices and expenses.
- Act as firm advisor regarding space planning/office design and consider lease options, possible relocations and major renovations.
- Provide oversight to renovations, construction projects and relocations for a Class A rated office building.
- Act as project manager for office-related/construction projects and primary contact for sublease tenant, including managing the lease, resolving issues and acting as a conduit between the firm/building and subtenants.
Position Requirements:
- Significant experience in a law firm preferred.
- Strong MS Office skills (Excel, Word, Outlook, PowerPoint).
- Will proactively review processes and resolve issues to maintain superior customer service.
- Ability to effectively manage office support team members to create a cohesive response to firm and client needs.
- Ability to effectively handle confidential or sensitive information.
- Strong verbal and written communication skills and the ability to develop partnerships with all levels of the organization, external groups, and vendors; ability to influence as a trusted advisor.
- Must be able to organize/prioritize multiple assignments, using judgment to accomplish results and produce accurate work while meeting required deadlines.
- Ability to create and manage operational budgets/projects and analyze data to plan, organize and coordinate a wide range of issues and track projects, assignments, and reports.
- Will maintain a high level of professionalism and composure in all circumstances.
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Job Requirements
Position: Office Manager
Location: San Francisco, CA
Pay: $100,000 to $150,000 annually
Experience: 7+ years’ law firm office management experience; management in a professional services environment may be considered.
Education: High School Diploma or GED required; Bachelor’s degree in a related field preferred.
Type: Full-time; Direct Hire
Schedule: Monday – Friday, 9:00am to 5:30pm
Kent Daniels & Associates is seeking an Office Manager to join our dynamic law firm client!
Job Description:
- Hire, train, manage, develop, evaluate, and performance manage reception, secretarial assistance, administrative assistance, office services, and hospitality staff.
- Oversee outsource vendor relationship, ensuring contracted services meet firm expectations and contracts.
- Optimize planning and utilization of office resources to efficiently and effectively meet office needs.
- Monitor attendance, hybrid schedules, vacations, and other absences and approve timecards. Identify/document performance issues and provide feedback.
- Coordinate legal support assignments and ensure adequate support coverage for the office.
- Assess training needs and work with appropriate subject matter experts to develop learning opportunities.
- Conduct regularly scheduled team meetings to discuss firm updates and to field questions from the employees relative to concerns, events, and other office-related issues.
- Plan/arrange office maintenance needs/supplies, proactively and economically.
- Manage vendor relationships.
- Arrange, schedule, attend, participate in, and facilitates all in-office meetings, conferences, and events.
- Manage/address building issues (security/safety and training in emergency procedures).
- Act as liaison between firm and landlord regarding any facilities projects, maintenance requests, or issues.
- Ensure office is maintained in good condition, and that all internal/external services supporting the office are functioning effectively including appearance/functionality of the lobby, conference rooms, occupied and unoccupied offices, break rooms and other common areas.
- Coordinate office moves and work with management to identify required purchases for furniture and other related items.
- Collaborate with Governance to ensure proper disposition of client files from creation to final storage; overseeing client file acceptance and release per attorney onboarding/departure policies.
- Provide updates for office business continuity disaster recovery plan and ensure emergency notification system contact information is current.
- Coordinate with Information Technology department to identify IT needs and ensure attorneys/staff have access to IT hardware and software tools.
- Communicate/consistently reinforce all Firm policies and procedures.
- Prepare/monitor annual budget.
- Review/approve office invoices and expenses.
- Act as firm advisor regarding space planning/office design and consider lease options, possible relocations and major renovations.
- Provide oversight to renovations, construction projects and relocations for a Class A rated office building.
- Act as project manager for office-related/construction projects and primary contact for sublease tenant, including managing the lease, resolving issues and acting as a conduit between the firm/building and subtenants.
Position Requirements:
- Significant experience in a law firm preferred.
- Strong MS Office skills (Excel, Word, Outlook, PowerPoint).
- Will proactively review processes and resolve issues to maintain superior customer service.
- Ability to effectively manage office support team members to create a cohesive response to firm and client needs.
- Ability to effectively handle confidential or sensitive information.
- Strong verbal and written communication skills and the ability to develop partnerships with all levels of the organization, external groups, and vendors; ability to influence as a trusted advisor.
- Must be able to organize/prioritize multiple assignments, using judgment to accomplish results and produce accurate work while meeting required deadlines.
- Ability to create and manage operational budgets/projects and analyze data to plan, organize and coordinate a wide range of issues and track projects, assignments, and reports.
- Will maintain a high level of professionalism and composure in all circumstances.
Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Additional Information
Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide.
Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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