Receptionist and Hospitality Clerk

Palo Alto, CA 94304

Employment Type: Direct Hire Position Type: Reception Job Number: 24717 Rate DOE: $45,000 - $68,000

Job Description

Law firm seeks a Receptionist with 2 years of customer care and hospitality experience to support firm clients, guests, and staff and serve as brand ambassador when answering phones, greeting, and guiding guests, or serving as the single point of contact for the office.  Responsibilities include directing and routing incoming calls in a professional and helpful manner; greeting and assisting visitors including assigning office space and helping with technical needs; maintaining reception area; coordinating conference room reservations through EMS booking software noting all details including technology, A/V, catering, and assisting with event planning;; managing daily office lunch orders; maintaining the reception closet to organize supplies and order Guest Services amenities.

Receptionist will also assist with special projects including mailings and document preparation; responding to the reception email; monitoring deliveries and packages; and preparing invoices for approval and payment and reconciling for A/P.

Hours are 7:30 a.m. to 4:30 p.m. with occasional overtime/hours flexibility needed to provide coverage

Position is onsite

Job Requirements

An associates degree is preferred.  Receptionist must have experience with Microsoft Office (Outlook, Word and Excel); knowledge of EMS scheduler and Chrome River is preferred.  Position requires regular and predictable attendance, a positive can-do attitude, the ability to meet deadlines, and a poised, polished, and mature demeanor.  Excellent verbal and written communication skills and outstanding attention to detail are required.

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills, business needs and location.
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