Senior Litigation Secretary

Costa Mesa, CA 92626

Employment Type: Direct Hire Position Type: Secretarial Job Number: 24507 Rate DOE: Up to $80,000

Job Description

Law firm seeks a Senior Litigation Secretary with 10 years of experience to support a team of Attorneys and Paralegals in a law firm.  Candidate will prepare, format, and redline complex legal documents and correspondence; file in state and federal court, including eFiling; prepare billing letters and coordinate client billing matters with Billing Department; process new matter documents; and prepare expense reports, reimbursement, and disbursement requests.  Administrative duties include maintaining Attorney calendar, including scheduling meetings/appointments and arranging travel; reviewing and processing mail and faxes; screening phone calls and relaying messages; and submitting time entries for assigned Attorneys.  Secretary will provide occasional support during complex client meetings by taking notes and ensuring meeting transition; assist with training and mentoring of new office staff; pilot new software; and oversee workflow coordination in larger offices.

Hours are 8:30 a.m. to 5:00 p.m. for a 7.5-hour day

Position is hybrid, 3 days onsite 

Job Requirements

Candidate will have strong knowledge of legal terminology and processes. Proficiency in Microsoft Office (Word, Excel and PowerPoint) and experience in document management, time entry, and database software are required. Typing speed of 70 wpm is needed.  Familiarity with Labor & Employment Law and knowledge of State and Federal Removals is a plus.  Senior Litigation Secretary must have excellent communication, time management, and organizational skills with ability to meet deadlines independently and in a team environment.   

Additional Information

Kent Daniels and Associates is a legal staffing service specializing in the placement of temporary, temp-to-hire and full-time regular employees in law firms and corporate legal departments in Los Angeles, San Francisco, San Diego, and nationwide. We staff all positions in law firms and all three shifts - day, swing and graveyard. Kent Daniels was established in 1986, giving us 37 years of experience finding candidates legal jobs in law firms nationwide. Applicants will be considered in a manner consistent with federal, state, and local requirements as applicable. Salary ranges are provided in good faith at the time of posting and represent the compensation KDA/our clients are willing to pay for the advertised position. Exact compensation will be determined by a wide range of factors including but not limited to experience level, education/training, relevant skills and location.
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